Frequently Asked Questions

What dates are available?

You can contact our office to find out if a date is available.  Please contact us at 850-586-7911

What are the operating hours of the building?

The Event Room Office Hours:

Someone will be available to answer or return your calls during this time frame. If no one is available please leave a message on our voicemail. We will graciously return your call.

      • Closed Monday
      • 9:00 am-5:00 pm Tuesday-Friday

The Event Room Building Hours:

Time frame that The Event Room is available for rent. You must factor in time for load in, set up, event and load out within the block of time allotted for your particular event. Special time arrangements can be made based on availability.

      • 10:30am – 9:00pm Sunday to Thursday
      • 10:30am – 12:00 midnight Friday to Saturday

What is the rental fee and what does it include?

The rental fee varies on the type of event you have and what day of the week you hold your event. The rental fee includes the rental of the venue, tables and chairs.

What’s the maximum number of guests the site can handle?

We can successfully accommodate up to 90 guest with room for a dance area. However we can seat up to 130 guests.

Will the site be shared with another wedding group?

The venue will be reserved for only one wedding group per day.

How many hours does the rental fee reserve the space? Are there any charges for overtime? When do they begin?

You will have use of the facility for 11 hours for your wedding reception. This includes time to set up and clean up. A standard guideline is 4 hours for set up, 5 hours reception and 1 hour for cleanup but, the time is yours to divide however you would like. Overtime is $200.00 per hour and begins after the 11th hour. All events are to end at midnight, including time for cleanup.

All other events allotted time will be discussed prior to the signing of the contact.

Do you have an in-house caterer or list of preferred caterers?

We now have an in house caterer who is sure to do an amazing job. Please review our menus that were selected with The Event Room client in mind. We also have a list of caterers that have proven to do a great job for their customers.

Can I choose my own caterer?

At The Event Room, we firmly believe in giving you the freedom to select all of your own vendors, if that is convenient for you. We do have a list of preferred vendors available, but you are not limited to those vendors. If you decide to select your own personal caterer you are required to pay our outside vendors fee.

Are there adequate kitchen facilities?

Yes. We have a prep kitchen equipped with a, refrigerator, microwave, sink and spacious countertops.

Can I bring in my own alcohol?

Yes, you can provide alcohol for your guests but all alcohol must be served by a certified bartenders, or one of our preferred vendors. A certified copy of the bartending licensed must be turned in and displayed at all times. Alcohol is only allowed at events that are catered.

How do I reserve The Event Room for my event?

To secure your date a 50% non-refundable deposit is required, along with a signed contract. 30 days prior to your event, the remaining balance is required.

How do I schedule a site visit?

It would be a pleasure to give you a tour of our venue. Just give us a call and we will set up a time and date that is convenient for you. Please contact us at 850-586-7911

Are candles or other open flames allowed?

Candles are welcome at The Event Room but they must be in a protective glass, such as a votive. Open flames are strictly prohibited.

Do you allow smoking?

There is a strict no smoking policy inside The Event Room.

Cancellations

If you cancel your event, your deposit WILL NOT be returned. You are welcome to choose another date if available, but will be charged a fee to do so.  The Event Room is understanding when dealing with unforeseen circumstance and will use its judgement and handle each case as we see fit. All cancellations must be submitted in writing. You may not cancel over the phone or via voicemail. Keep in mind that you are responsible for

Are there limitations on decorations?

Just one, nothing permanent. You are welcome to decorate the reception hall to fit your needs with any decorations that can be removed, without any harm to the venue. No nails, staples, tapes or glues that leave a sticky residue.

Is The Event Room wheelchair accessible? How close is the parking to the venue?

Yes, we are ADA approved. Parking is very close to the venue as well.

Am I responsible for any of the cleaning?

All items brought in by you, your vendors, or your guests will need to be removed. All of the tables should be cleared, with only the linens remaining. The kitchen and bar should be free of food and beverages and wiped down. After all of the trash is gathered, the trash bags should be placed in the dumpster provided on the property.

Do you offer All Inclusive Packages?

Yes, The Event Room in partnership with Simple Elegant Affairs has added a package for a Beach Wedding on the beautiful Emerald Coast and an elegant Reception at The Event Room.

Can I come in earlier and decorate if I am having my ceremony at another location without purchasing additional hours?

All hours must be consecutive. When you or your vendors arrive your 11 hours will begin, if you feel you need more time, additional hours may be purchased at $200.00 per hour.

Can I drop items off on Thursday for my wedding on Friday?

No, unfortunately The Event Room holds meetings before events begin and we cannot be held responsible for items left in the venue. All items are to arrive when you or your vendors arrive and are to be taken off the property when your event comes to an end.

Can we cook onsite?

No, we do not allow onsite cooking. All food needs to arrive fully cooked and ready to serve.

Can we end our event at midnight and cleanup till 1am?

No, all events are to end at midnight including clean up.

Does The Event Room provide security and if so, how many guards?

The Event Room does not provide security. However is security is needed for your event we will try to point you in the right direction for security services.

Does The Event Room provide house staff before and during the event, and if so what is the hourly rate?

The Event Room provides basic clean-up of the venue prior to the event. Trash monitoring, bathroom attendants and venue supervisor during the hours of the event. If servers are needed for your event, The Event Room will provide services for an additional fee. Otherwise, Clients are responsible for securing any additional staff during the hours of the event.

Is there internet or Wi-Fi provided on-site?

We provide basic WI-FI- password will be given prior to event

Are food & beverage services permitted in the venue?

It is highly recommended that clients select The Event Room’s Chef for your dining pleasure or a caterer from our Preferred Vendors list. This list is comprised of caterers who have an established relationship with The Event Room, are familiar with the facilities and the required rules and regulations, respects The Event Room’s mission and have excellent reputations. If there will be alcohol served at your event, an alcohol catering permit must be completed, approved and submitted to Management at least 5 days prior to your event.

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